The Board returned from executive session at 6:58 p.m. with BOE members Kim Hayden, Fred Heflin, David Hawkins, Kevin Walriven and Ben Bird and Supt. Adam Bird and Teresa Napier present.
Superintendent's report:
Supt Bird commends New Richmond Elementary for being named a School of Promise.
Supt. Bird presents a chart of poverty versus performance index on state report card. New Richmond is one of the districts that overcomes poverty obstacles. Other Clermont County schools with high test scores despite high poverty rate include Goshen and Bethel. NR has a district poverty rate of 46.3 percent.
Girls soccer team may make an unofficial trip to England for training and games. NREVSD will not be involved in trip.
Treasurer's report:
8. Treasurer’s Report
A. Approval of Minutes
It is recommended that the Board of Education approve the minutes of the September 4, 2013 Facility Committee meeting, the September 16, 2013 Regular meeting, the September 25, 2013 Facility Committee meeting and the September 30, 2013 Policy Committee meeting.
B. Approval of Financial Report
It is recommended that the Board of Education approve the financial report which includes: receipts, cash position, expenditures and investments for the month ending October 31, 2013, as per attached.
C. Acceptance of Donations
It is recommended that the Board of Education approve
acceptance of the following donations:
• $1,000 to New Richmond High School’s Sports Medicine Foundation Scholarship fund from Roll Giving and Paramount Community Giving grant via Matthew Godsey
• $330 to New Richmond Class Reunion from New Richmond 1921-1965 Scholarship fund
• $300 to New Richmond High School Troubadours for uniforms from Douglas Heflin
• $50 to New Richmond High School Band department from Janet and Paul Bishop
• $30 to New Richmond High School Troubadours from Daniel Gajus
• $25 to New Richmond High School Band department from Karen and Martin Bezold
• One (1) Gibson clarinet with case to New Richmond Exempted Village School District from Wayne Chesley
• $10 to New Richmond Middle School Band from Elizabeth Zembrodt
• $512 to New Richmond High School Troubadours from Coney Island
• $190 to New Richmond High School Cross Country Scholarship from an Anonymous Donor
• $110 to New Richmond High School Cross Country Scholarship from an Anonymous Donor
• $20 to New Richmond High School Cross Country Scholarship from Kelly Grogan
• $10 to New Richmond High School Cross Country Scholarship from Staci Heiden
• $10 to New Richmond High School Cross Country Scholarship from Katherine Sharp-Lykins
D. Disposal of Equipment
It is recommended that the Board of Education approve disposal of the following:
• One (1) floor wax applicator, s/n 010161 from New Richmond Elementary School, and
• Items from Monroe Elementary School per attachment number 8.D.
E. It is recommended that the Board of Education approve the participation in the following grants and establish appropriations as follows:
Fund Description Amount
019-9004 Target Literacy Night Grant $2,000.00
019-9899 Duke Energy Grant $1,000.00
019-9921 Greater Cincinnati Foundation Grant $1,000.00
Total $4,000.00
F. FirstEnergy Solutions Contract
It is recommended that the Board of Education approve the blending and extension of the First Energy Solutions Contract for the purchase of electricity effective October 8, 2013 through January 2017.
G. Authorization to Pay
It is recommended that the Board of Education authorize the Treasurer to pay the following invoices per attachment number 8.H.
Invoice Vendor Amount
Clermont County Educational Service Center $5,556.00
Ohio Valley Voices $3,277.76
Hamilton County Education Service Center $6,996.82
Total $15,830.58
H. Auditor of State Memorandum of Agreement
It is recommended that the Board of Education approve the Memorandum of Agreement with the Auditor of State for Clark Schaefer Hackett & Co. to audit the New Richmond Exempted Village School District for the fiscal periods July 1, 2012 through June 30, 2017.
I. Five Year Forecast
It is recommended that the Board of Education approve the five year financial forecast for fiscal years 2014, 2015, 2016, 2017 and 2018 and direct the Treasurer to file it with the Ohio Department of Education.
Treasurer's Report approved by vote of 5-0.
The 5-year forecast at a glance:
The fiscal year 2014 forecast is for $26,303,019 in tax revenue and grant payments from state and federal sources and $2,871,316 in other sources including $1,780,000 from open enrollment for a total revenue of $29,174,335. Total expenditures for fiscal year 2014 are estimated at $28,926,245 which will result in a cash balance of $21,573,967 on June 30, 2014.
Forecast expenses for fiscal year 2014 include $13,940,933 for personal services, $5,175,882 for employee retirement/insurance; $4,232,836 for purchased services (including special education services); $1,007,272 for supplies and materials; $1,274,616 for capital outlay; and $2,871,316 for operating transfers out.
Total revenues (minus any revenue from other sources such as open enrollment) are forecast at $26,052,063 fora fiscal year 2015; $24,949,982 for fiscal year 2016; $24,559,981 for fiscal year 2017; and $24,306,533 for fiscal year 2018. This projection includes the scheduled closing of the Beckjord generating station on Jan. 1, 2015.
Total expenditures are forecast to increase to $$26,391,363 in fiscal year 2015; $27,025,794 in fiscal year 2016; $27,703,375 for fiscal year 2017; and $28,418,455 in fiscal year 2018.
The cash carry over balance is forecast to drop to $12,003,538 in fiscal year 2018.
Lease Agreement
It is recommended that the Board of Education enter into a
Lease Agreement per attachment number 10. (Rental of property at Watkins Hill and Bethel-New Richmond Road to employee for $600.)
Approved by vote of 5-0.
Clermont County Mental Health and Recovery Board MOU
It is recommended that the Board of Education approve the Memorandum of Understanding between the Clermont County Mental Health and Recovery Board and New Richmond Exempted Village School District for the period July 1, 2013 through June 30, 2014, as presented. (Supply of counselor services for students).
Approved by vote of 5-0.
Employment of Personnel
A. Certified Substitutes
Natalie Bendgen
Kelsey Cropper
Jill Kennedy
Jill Knapp
Richard Kuhn
Lisa Martin, effective October 4, 2013
Jennifer Schmidt
Gary Sheldon
B. Classified Substutites
Natalie Bendgen
Sherry Osborne
Barbara Stanforth
C. Gate Worker
Tina Stiles, effective September 20, 2013
D. Volunteer Coach
Josh Fite, Football
Ian Mallot, Soccer
E. Concessions Manager
(Current Hourly Rate, Upon Kronos Submission, effective July 1, 2013)
F. Lay Freshman Basketball coach
Michaael Laub
Approved by a vote of 5-0
Adjournment at 8:55 p.m.
